About RMIT

RMIT is a multi-sector university of technology, design and enterprise with more than 95,000 students and 10,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT's leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates.

Our Culture

Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

About You

The Administrative Coordinator, Office of the Chancellor provides essential support to the Chancellor and secretariat function supporting Council, as well as executive support to the General Counsel and University Secretary. The position coordinates administrative secretariat support to Council and sub-committee meetings and provides advice and administrative support to Council members as required. The role also provides executive support to the Chancellor and the General Counsel and University Secretary, including diary management, arranging events and travel and the provision of advice on matters relating to the administration of Council business and administrative processes to support good governance more generally.

To be successful in this position, you'll have:

* Demonstrated experience in providing high-level secretarial and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation covering diary and travel management, correspondence, action management, document development and information management.
* Demonstrated highly developed interpersonal, verbal and written communication skills and the proven ability to liaise effectively and discreetly with a wide range of management, staff and external parties on complex, sensitive and confidential issues.
* Experience providing effective committee secretary support.
* Proven ability to work effectively as a member of a team, remain calm under the pressure of events and deadlines and strong personalities.
* Proven capacity to prioritise tasks, be strategic, exercise discretionary judgment and solve problems independently.
* Demonstrated high level of computer literacy including: word processing; presentation software; email; boardbooks software; internet and electronic document management applications.
* Meticulous attention to detail and currency of information, including document management and version control capabilities.

About the Group

Governance, Legal and Contracts group (within the Finance and Governance Portfolio) is responsible for the full range of governance, legal and contract management services to all areas of the University. Governance, Legal and Contracts group is committed to:

* providing high quality governance, legal and contracts services that are aligned and responsive to the commercial needs of RMIT and the regulatory requirements within which RMIT operates;
* a high level of customer service which means getting know the different areas of businesses we service and tailoring advice and support to meet their needs;
* assisting RMIT achieve its strategic objectives by working collaboratively with our University colleagues; and
* developing and maintaining relationships with subject matter experts within and outside of RMIT to ensure appropriate additional expertise is available when required.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the 'Apply' link below. For further information about this position, please see Position Description below or contact Gabrielle Saunders via email gabrielle.saunders@rmit.edu.au.

Administrative Coordinator, Office of the Chancellor.pdf

Applications close on 13 February 2022 at 11.59pm.

Bring Your Whole Self to Work

We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.

We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.

RMIT has a strong dhumbali (commitment) to the employment, development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at TalentSupport@rmit.edu.au telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements.

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/

Vaccination Requirements
The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by RMIT.

As such, offers of employment from RMIT are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same. You can access the Directions here: https://www.dhhs.vic.gov.au/victorias-restriction-levels-covid-19