This recruitment process will be used to fill a number of immediate vacancies and to establish a merit pool that can be accessed for a period of 12 months from the date of advertisement.

APS 4 Executive Assistants

APS 4 Executive Assistants support up to two Branch Managers (SES Band 1) and coordinate the fast-paced, high volume administrative functions and operations of the Branch Managers’ work places. NIAA EA’s actively participate in the NIAA Executive Assistant cohort and contribute to the NIAA’s organisational culture. EAs actively uphold and promote NIAA’s Values and Behaviours as well as the APS Code of Conduct and Values throughout the organisation.

The duties of the APS 4 Executive Assistant roles generally include, but are not limited to:

• Act as the first point of contact for your Branch Manager(s) provide high level client services to all internal and external stakeholder including assisting with enquiries, correspondence and operational issues.
• Support senior officers as directed by proactive diary and email management, control and coordination of correspondence and other documentation (both electronic and paper based), conduct minor research, and use office systems efficiently and effectively.
• Organise meetings including drafting agenda, collation of papers, venue and catering as required.
• Organise travel arrangements.
• Coordinate personnel support for the senior executives by managing staff onboarding, separations and HDA requests.
• Undertake procurement activities, including credit card reconciliation and compliance reporting appropriately.
• Manage computer-based applications for the work area and prepare associated reports.
• Undertake filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy and legislation.
• Ensure compliance with internal policies and required legislation.
• Other duties as required to support the branch(es).

 
APS 5 Executive Assistants

APS 5 EAs will support a Group Manager (SES Band 2) and coordinate the administrative functions and operations of their work place.
 
In addition to the above, duties of the APS 5 Executive Assistant roles include, but are not limited to:

• Provide high level administrative support to senior executives.
• Work with the Executive Officer (EO) to provide coordinated and highly professional support to the SES and the Group.
• Conduct research, control and coordination of correspondence and other documentation; including quality control and preparation of more complex correspondence and reports.
• Exercise financial delegations appropriately and effectively.
• Maintain computer-based applications and manipulate data to provide stakeholders and senior management with timely, accurate and useful data and reports.
• Respond to requests from stakeholders and senior management for information or advice on policy, administrative or operational matters including advice of a technical or specialist nature.
• Assist, mentor and effectively engage with other Executive Assistants to foster a one team focus within the Group and across the organisation as part of the NIAA Executive Assistant leadership network.

 
Our Ideal Candidate

 Our ideal candidates will be administrative and/or Executive Assistant professionals who are self-starters, have good judgement, are organised, and results oriented. As the ‘first point of contact for the office’, you will interact positively with a range of internal and external stakeholders. You will bring your senior executive support experience and show a demonstrated capacity to liaise effectively and work professionally with a diverse range of people. You will have great attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and high pressure working environment. You should also be comfortable working with technology and operating in a flexible and dynamic workspace.

In addition, our ideal candidates will have the following skills and experience:

• A high level of professionalism, discretion, sensitivity and interpersonal skills.
• Demonstrated resilience and proven capacity to work in a fast paced and often high pressure environment with limited supervision;
• High level organisational skills and excellent time management with the ability to multi-task and work under pressure to meet deadlines.
• Good written and verbal communication skills including the ability to negotiate with a broad range of audiences.
• Actively engage and prepare for stakeholder needs, both internally and externally, coupled with the ability to use initiative, discretion and maintain a high level of confidentiality.
• Understanding and application of the APS Code of Conduct and Values.

What We Offer:
A flexible, diverse and inclusive workplace and attractive remuneration package including generous employer superannuation contributions,

• Exciting and fulfilling work including career development and networking opportunities, 
• The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your interests and expertise and achieve your ambitions.

Eligibility:
To be eligible for this position you must be an Australian Citizen.

• The occupant must be able to obtain and maintain a Baseline level security clearance, or hold a current security clearance of an appropriate level. 
• The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.

 Select the appropriate one or delete if not applicable:
 How to apply:
 If this sounds like the opportunity you are looking for, we want to hear from you!  Submit an online application through the NRRA Careers Page by Thursday, 2 September 2021at 11:30pm AEDT.