Job no: 0034451
Work type: Continuing
Location: Parkville
Division/Faculty: Faculty of Engineering and Information Technology
Salary: $87,007 – $94,181 (UOM 6)
Role & Superannuation rate: Professional – Full time – 17% super

• Provide high-level administrative support to a broad range of stakeholders
• Use and develop your administrative and stakeholder management skills in a dynamic environment
• Develop and implement process improvements with a customer-centric mindset

The University of Melbourne is consistently ranked among the leading universities in the world, we are globally engaged; comprehensive; research-intensive; and committed to responding to the major challenges of our time.

The Faculty of Engineering and Information Technology (FEIT) is strongly committed to supporting diversity and flexibility in the workplace. Improving the representation of women is necessary in our goal to innovate and to strengthen FEIT’s reputation as a best-in-class centre of research.

About the Role:
FEIT has 2 Department Administrator positions available, one based within the Department of Mechanical Engineering and one based with the Department of Chemical Engineering. These roles are pivotal in the distribution and flow of information between academics, professional employees, visitors and RHD students to ensure the local work area and the school more broadly is run effectively and efficiently.

These positions are an exciting opportunity to make a significant contribution to the effective and professional operation of the Department and School. You will manage competing demands, prioritise tasks effectively, be self-directed in managing work assignments and be adept in dealing professionally with a range of stakeholders, offering them a high level of client service.  

These are dynamic and diverse roles with a broad range of responsibilities including addressing and triaging enquiries, diary management, welcoming new employees, travel and visitor bookings, events, finance and much more.

About You:
Naturally you will be capable of demonstrating your prior record of achievement in the following:

• Proven experience in a similar administrative role, applicants with experience and further relevant training/education will be highly regarded
• Proven ability to develop strong relationships with stakeholders and develop innovative solutions to produce high-quality, timely outcomes
• Strong organisational, attention to detail and project management skills to ensure the effective prioritisation, management and completion of tasks combined with advanced computer literacy, particularly with MS Office applications
• Strong interpersonal and verbal communication and a customer-centric mindset, with the ability to liaise with a range of internal and external stakeholders and clients to achieve successful outcomes

Additionally, it would be desirable (but not necessary) if you if you also had experience in relation to any of the following:

• Experience working in complex organisations
• Understanding of the tertiary education environment

For specific responsibilities of this role please refer to the attached Position Description. 

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements and generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, please visit https://about.unimelb.edu.au/careers.

Be Yourself
At UoM, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages and culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria* (found in the Position Description) for the role.

*For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

Should you require any reasonable adjustments with the recruitment process, please contact the Talent Acquisition team at hr-talent@unimelb.edu.au.

While we review your application, get to know us by visiting http://www.eng.unimelb.edu.au/about/join-feit

PD_Department Administrator_Mech Eng.pdf

PD_Department Administrator_Chem Eng.pdf

Applications close: 20 Jan 2022 11:55 PM AUS Eastern Daylight Time