About RMIT

RMIT is a multi-sector university of technology, design and enterprise with more than 95,000 students and 10,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT's leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates.

Our Culture

Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

About You

This new and exciting opportunity is for someone who has secretarial and administrative experience and can work independently. You are someone who takes initiative and understands the value of the support you are providing to your team; your commitment and integrity to your work makes you a key player! When it comes to communication skills, you always have a diplomatic approach as you will be closely working with directors and senior officials of the Risk, Audit and Compliance Team as well as external stakeholders.

Position Summary

The Administration Officer provides direct, support to the Assistant Director, Compliance & Quality and the broader Education Regulations Team. The role requires general administration functions relative to international compliance reporting and the broader education provider regulatory work of the team. The role is responsible for the diary and generic email account management of the team, drafting correspondence, presentations and team reports, organising training schedules and ensuring that actions arising from correspondence and meetings are completed in a timely and appropriate manner.

The role is also responsible for co-administering the student loans program for some overseas students enrolled under financial loans (US Government) and entitlements, working closely with RMIT Financial Services. The role will also coordinate the general office administrative and undertake regulatory data entry requirements of the team. The incumbent will undertake special projects, coordinating events in conjunction with Group activities and supporting the development and implementation of strategic and operational requirements of the broader RAC group.

To be successful in this position, you'll have:

* Demonstrated experience in the delivery of administrative services in an education or other heavily regulated sector.
* Demonstrated ability to work effectively, flexibly and collaboratively with colleagues within and beyond the immediate work unit, including to external and overseas stakeholders, contributing to the achievement of team goals and compliance requirements.
* Proven experience in an administrative role with a high level of independence, confidentiality and organisational skills in a large and complex organization, with access to sensitive and confidential information.
* Demonstrated highly developed interpersonal, oral and written communication skills whilst ensuring confidentiality is maintained.
* Be able to manage and apply judgment when entering batches of data, financial records and information into local systems and external data bases with accuracy and attention to detail.
* Demonstrated experience in the provision of high-level secretarial support to working groups, committees and in training activities.
* Proven ability to prioritise tasks and work in a pressured environment that requires flexibility and decision making to achieve deadlines with minimal guidance.
* Proven ability to work effectively as a member of a team and agility to work across varied tasks.
* Demonstrated high level of computer literacy, including, electronic document management, word processing, databases, presentation software, email and internet research tools.
* A knowledge and understanding of the tertiary or multi-sector education environment is highly desirable

Please Note: Appointment to this position is subject to passing a Working with Children Check.

About the Portfolio

The Finance and Governance portfolio partners with other areas of the university in achieving the organisations objectives, by strategically orienting its provision of financial, legal, analytics, risk and assurance and secretarial services to the delivery of the core operations of the university.

The Risk, Audit and Compliance (RAC) team undertakes audit and risk management programs of activity as approved by the Audit and Risk Management Committee (ARMC) of Council. These programs are practical in nature and extend across RMIT and its controlled entities.

The principal functions of the team are to provide management and the Council with independent and objective assurance that the financial and operational controls designed to manage the University's risks and achieve the University's objectives are operating in an efficient, effective and ethical manner, and to assist management in improving the University's and its operating entities' business performance.

The RAC function also provides strategic and operational guidance and support to RMIT on the development, implementation, monitoring and review of frameworks to manage compliance in operational areas; undertakes activities to monitor and improve compliance performance and culture throughout the RMIT Group and to provide compliance assurance to senior executive staff and the University's Council. The management of RMIT International Student Compliance sits with this function.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the 'Apply' link below. For further information about this position, please see Position Description below or contact Matt via email matthew.mcmahon@rmit.edu.au

* PD Compliance and Quality Administration officer.pdf

Bring Your Whole Self to Work

We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.

We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.

RMIT has a strong dhumbali (commitment) to the employment, development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at TalentSupport@rmit.edu.au telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements.

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: https://covid19.homeaffairs.gov.au/

Vaccination Requirements

The COVID-19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by RMIT.

As such, offers of employment from RMIT are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same. You can access the Directions here: https://www.dhhs.vic.gov.au/victorias-restriction-levels-covid-19